Table of Contents
Bullying Prevention Policy
Last Review & Approval 04/01/2022
Soaring Eagle Academy strives to provide a safe and nurturing environment for students with special needs and to ensure that students are cared for socially, emotionally, physically, and intellectually. Bullying, including harassment and intimidation, have no place at Soaring Eagle Academy and are contrary to the school’s mission to provide a therapeutic learning environment for its students.
Bullying on the basis of actual or perceived race, color, religion, sex, national origin, ancestry, age, marital status, physical or mental disability, military status, sexual orientation, gender-related identity or expression, unfavorable discharge from military service, association with a person or group with one or more of the aforementioned actual or perceived characteristics, or any other distinguishing characteristic is strictly prohibited at Soaring Eagle Academy. No student shall be subjected to bullying:
1) During any Soaring Eagle Academy sponsored education program or activity;
2) While in school, on school property, on school buses or other school vehicles, or at school-sponsored or school-sanctioned events or activities;
3) Through the transmission of information from a school computer, a school computer network, or other similar electronic school equipment; or
4) Through the transmission of information from a computer that is accessed at a nonschool-related location, activity, function, or program or from the use of technology or an electronic device that is not owned, leased, or used by a school if the bullying causes a substantial disruption to the education process or orderly operation of a school. This item (4) applies only in cases in which a school administrator or teacher receives a report that bullying through this means has occurred and does not require a school to staff or monitor any nonschool-related activity, function or program.
Bullying, includes cyber-bullying (as defined below), and means any severe or pervasive physical or verbal act or conduct, including communications made in writing or electronically, directed toward a student or students that has or can be reasonably predicted to have the effect of one or more of the following:
A) Placing the student or students in reasonable fear of harm to the student’s or students’ person or property;
B) Causing a substantially detrimental effect on the student’s or students’ physical or mental health;
C) Substantially interfering with the student’s or students’ academic performance; or
D) Substantially interfering with the student’s or students’ ability to participate in or benefit from the services, activities, or privileges provided by the school.
Bullying may take various forms, including without limitation one or more of the following: harassment, threats, intimidation, stalking, physical violence, sexual harassment, sexual violence, theft, public humiliation, destruction of property, or retaliation for asserting or alleging an act of bullying. This list is intended to be illustrative and non-exhaustive.
Cyber-bullying is defined as bullying through the use of technology or any electronic communication, including without limitation any transfer of signs, signals, writing, images, sounds, data, or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic system, photo-electronic system, or photo-optical system, including without limitation electronic mail, Internet communications, instant messages, or facsimile communications. “Cyber-bullying” includes the creation of a webpage or weblog in which the creator assumes the identity of another person or the knowing impersonation of another person as the author of posted content or messages if the creation or impersonation creates any of the effects enumerated in the definition of bullying in this policy. “Cyber-bullying” also includes the distribution by electronic means of a communication to more than one person or the posting of material on an electronic medium that may be accessed by one or more persons if the distribution or posting creates any of the effects enumerated in the definition of bullying per this policy.
Bullying is strictly prohibited by Illinois law and contrary to Soaring Eagle Academy’s policies.
Students and/or parents/guardian having knowledge of any such incident(s) are encouraged to immediately report bullying to the Principal. A report may be made orally or in writing to the above-named individual(s), whose contact information is provided below. Anyone, including staff members and parents/guardians, who has information about actual or threatened bullying is encouraged to report it to the Principal immediately. Anonymous reports may also be made in writing and provided to the address below.
Danielle Welch, Principal
Soaring Eagle Academy
800 Parkview Blvd, Lombard IL 60148
Phone: 630-323-2900 x2001
E-mail address: email@example.com
Consistent with federal and state laws and rules governing student privacy rights, as applicable, and Soaring Eagle Academy’s policies, the Principal or his/her designee, will inform all parents/guardians of those students involved in the alleged incident of bullying and discuss, as appropriate, the need for interventions, such as individual counseling, social work services, group counseling, and restorative measures. The following are interventions that can be taken to address bullying: school social work services, family processing, social-emotional development, counseling, school psychological services, and community-based services.
Please be advised that Soaring Eagle Academy serves a unique, disabled population of students whose primary diagnosis includes Autism. As a result, each reported instance of bullying is assessed on a case-by-case basis, as determined to be appropriate by Soaring Eagle Academy’s Principal in collaboration with the SEA Leadership Team, keeping in mind that our students may make verbal statements and/or physical overtures as a result of their diagnosis(es), impaired language capabilities, and comprehension delays, which may be misinterpreted and cannot be considered intentional acts of bullying. Soaring Eagle Academy has a process to investigate whether a reported act of bullying is within the permissible scope of the school’s jurisdiction. The safety and well-being of our students is Soaring Eagle Academy’s top priority, and intentional acts of bullying will be addressed and investigated as required by this policy.
Reports of bullying will be promptly investigated by appropriate Soaring Eagle Academy staff and/or administrators. Reasonable efforts will be made to complete the investigation within ten (10) school days after the date the report of the incident of bullying was received and taking into consideration additional relevant information received during the course of the investigation about the reported incident of bullying. Any reports of bullying will be kept confidential to the extent possible given the need to investigate the reported claim. School support personnel and other staff members with relevant knowledge and experience, may be involved in the investigation process, as deemed appropriate. The Principal, or his/her designee, shall be notified of all reports of bullying as soon as possible after the report is made. Consistent with the applicable federal and state law, and Soaring Eagle Academy’s policies regarding student privacy and confidentiality, parents/guardians of the students who are parties to the investigation may be provided relevant information regarding the investigation, as deemed appropriate by the Principal or his/her designee, and an opportunity to meet with the Principal, or his/her designee, to discuss the investigation, the findings of the investigation, and the actions taken to address the reported incident of bullying, as deemed appropriate.
Any student who is determined, after an investigation, to have engaged in bullying will be subject to disciplinary consequences as deemed appropriate and consistent with Soaring Eagle Academy’s disciplinary policies, and/or the disciplinary policies of the student’s referring school district, as applicable and deemed appropriate. Please be advised that Soaring Eagle Academy may share information regarding incidents of bullying with the referring school district(s) of those students involved in a bullying incident, and an individualized education program (“IEP”) meeting may be convened to discuss the impact, if any, on the student’s current educational program and supports and services. Additional services that are available within the referring school district and community, such as counseling, support services, and other programs, should be discussed directly with the student’s referring school district by the parent/guardian.
Students who make good faith complaints will not be disciplined. Any retaliation or reprisal against any person who reports an act of bullying per this policy is a violation of this policy and strictly prohibited. Further, consequences and appropriate disciplinary action will be taken as deemed necessary by Soaring Eagle Academy for the person engaging in retaliation or reprisal. Appropriate consequences and remedial action may also be taken against a person found to have falsely accused another of bullying as a means of retaliation or as a means of bullying.
This policy is consistent with Soaring Eagle Academy’s policies. Soaring Eagle Academy will periodically engage in a policy evaluation process to assess the outcomes and effectiveness of this policy by collecting and assessing the following information: 1) the frequency of victimization; 2) student, staff, and family observations of safety at a school; 3) identification of areas of the school where bullying occurs; 4) the types of bullying that are common or occurring; and, 5) bystander intervention or participation. Accordingly, relevant data may be collected or utilized for this purpose and any information developed as part of this evaluation process will be made available through the school’s website or otherwise provided to Soaring Eagle Academy’s board, administrators, school personnel, parents, and students.
As related to the requirements for development, notification, and posting, please be advised of the following:
- This policy is based on engagement with a range of school stakeholders, including students and parents/guardians.
- This policy is required to be posted where other policies, rules, or standards of conduct are posted in the school.
- This policy is posted prominently on our website and included in the school handbook.
- This policy shall be distributed annually to parents, guardians, students, and school personnel, including new employees when hired.
Policy for Non-Violent Crisis Intervention and Individualized Regulatory Support Plans
At Soaring Eagle Academy, Individualized Regulatory Support Plans (IRSP) are designed to address areas of unmet needs and support co-regulatory strategies to replace dysregulation and resulting challenging behaviors. These behaviors arise because of a student’s individual sensory profile, language comprehension and emotional processing challenges and developmental level. Supporting students in reaching a calm, regulated state with readiness to learn will be achieved using sensory supports, language comprehension strategies and co-regulatory strategies in natural environments throughout their day.
An individual Regulatory Support Plan (IRSP) is the completion of a complex assessment and resulting intervention Safety Plan when appropriate that is developed and updated regularly and reviewed at a student’s Individualized Educational Plan (IEP) meeting. The purpose of the plan is to expand the staff and parents understanding of the student’s regulatory profile in order to decrease behaviors and facilitate a calm regulated state throughout a student’s day.
Soaring Eagle Academy’s Individual Sensory Profile and Regulatory Assessment and the Individual Regulatory Support Plan (IRSP) contain many components including the following:
- Objective description of behavior
- Locations or situations where behavior occurs
- Locations or situations where the student is regulated and the behavior does not occur
- Events that happen just before the behavior
- Events that happen just after the behavior
- Additional information, including the student’s health, medication and strengths.
- Strengths of the student
- Additional supports and interventions that will be provided
- Data collection and evaluation
- Plan for communication with student’s family
Utilizing Soaring Eagle Academy’s Developmental Language and Developmental Individual Differences, Relationship-Based thinking, students must possess the following capacities to complete an intentional behavior.
- Develop relationships with classroom staff
- Be available for learning
- Understand the expectation
- Have an intent to avoid or escape an activity
- Have the capacity to pre-plan and comprehend an alternative solution to a challenging behavior
When this developmental level is reached, then additional developmentally appropriate supports will be added to the students IRSP and Safety Plan that facilitate positive relationships with staff and peers and continue facilitating the student’s sense of self and self-esteem while continuing to access Soaring Eagle Academy’s educational and social programming and the student’s IEP.
In the event that a student’s dysregulation results in behaviors that present an imminent danger of serious physical harm to the student or to others and other less restrictive and intrusive interventions have failed, and so long as no medical contraindication exists to the student, procedures are in place for implementation of safe emergency intervention techniques to protect the safety of everyone involved through the Mandt System. The Mandt System is a comprehensive, integrated approach to preventing, de-escalating, and if necessary, intervening when the behavior of an individual poses a threat of harm to themselves and/or others. The focus of The Mandt System is on building healthy relationships between all the stakeholders in human service settings in order to facilitate the development of an organizational culture that provides the emotional, psychological, and physical safety.
“The Mandt System integrates knowledge about the neurobiological impact of childhood trauma with the principles of positive behavior support and provides a framework that empowers service providers to do their work in a way that minimizes the use of coercion.” Staff is trained in The Mandt System, Soaring Eagle Academy’s Individual Regulatory Support Plan, Student Safety Plans when appropriate and Relationship Based and Developmental Models by trained individuals. Additionally, regular mental health-based processing is available to all staff across classrooms and systems. Only those staff members who are trained in the Mandt System are permitted to apply the emergency intervention techniques.
Soaring Eagle Academy’s behavior policies and procedures promote proactive developmental and emotionally affirming approaches that support students along a continuum of developing their ability to regulate him/herself. Soaring Eagle Academy does not use any behavior intervention strategies that would jeopardize the safety or security of students or that would rely upon pain as a method of control. Emergency behavioral management intervention techniques are only used to maintain a safe environment and only to the extent necessary to preserve the safety of the student and others. Such techniques are never utilized as a form of punishment.
Prior to enrollment at SEA, a copy of this Non-Violent Crisis Intervention Policy, that details our facility’s behavior management procedures, is provided to the parent/guardian with date received listed on the Nonpublic Facility Placement Contract. Parents are also required to sign and return the Non-Violent Crisis Intervention Policy Acknowledgement form after having reviewed the policy.
After enrollment at Soaring Eagle Academy, the Individual Sensory Profile and Regulatory Assessment is initiated. An Individualized Education Plan (IEP) meeting is then held at Soaring Eagle Academy to share this additional information and update the student’s IEP. Additionally, a Safety Plan is provided at that time if needed.
Individual Sensory Profile and Regulatory Assessment:
The Individual Sensory Profile and Regulatory Assessment (IRSP) includes any or all of the following in the determination of an appropriate IRSP:
– Review of history, case records, health, medication
– Interview of parents, teachers, aides, therapists and/or primary caregivers;
– Direct observation of student across environments;
– Direct observation of the challenging dysregulation as it occurs;
– Frequency of dysregulation throughout a student’s day **
– Time of dysregulation throughout the student’s day
– Location of dysregulation throughout a student’s day**
– Detailed analysis of sensory profile needs, language comprehension and communication needs and
affect/emotional processing needs.
– Profile Consideration that can negatively affect Regulation
- Hyper-responsivity or Hypo-responsivity to Auditory, Visual, Tactile, Vestibular or Multi-sensory input
- Specific variables in each area
- Auditory – Ex. Unexpected loud noises, crying
- Visual – Ex. Bright lights, people/objects moving near them
- Tactile – Ex. Unexpected touch, wet clothing
- Vestibular – Ex. Feet being off the ground, rotary movement
- Body Awareness/Postural Control – Ex. climbing, unstable surface
- Visual Spatial – Ex. Navigating self over/around school
- Language – Ex. Use of too much language, not being able to understand what is requested or expected
- Motor Planning/Problem Solving – Ex. Transitions, getting on/off new equipment or objects.
- Emotions – Ex. High level of emotion positive or negative
- Sleep – Ex. Feeling tired/fatigued, not enough sleep
- Eating/Food – Ex. Not wanting food, eating too fast/slow
- Toileting – Ex. Having a bathroom accident. Frequently toileting
- Range of arousal
- Postural security
- Problem solving
– Trial interventions and strategies; support from the Occupational therapist, Behavior DIR ® Specialist
(Substitute Teacher with additional training in the DIR® model supporting the Functional Emotional
Developmental Levels of students), Speech Language Pathologist, Mental Health worker, Teacher and
Behavior DIR ®Expert Clinician/Associate Behavior DIR® Expert Clinicians (Licensed Speech Language Pathologist, Occupational Therapist, Social Worker, Special Education Teacher), with additional training and/or expertise in DIR® model thinking from the DIR® certification
Developing Individualized Regulatory Support Plan (IRSP):
The IRSP is based on the Individual Sensory Profile and Regulatory Assessment and consist of:
– DIR ® individualized sensory processing and motor profile, and language comprehension,
communication, and emotional processing capacities.
– Identification, description, location, frequency and length of dysregulation
– Identifying strengths of the student
– Identifying environments where the student is regulated and calm
– Identified variables and profile considerations negatively effecting regulation
– Underlying reason for dysregulation
– Identified anxieties contributing to dysregulation
– Proactive strategies and techniques including sensory profile plan and language comprehension
strategies and supports designed to support the student’s optimal level of regulation
- Auditory support – Ex. Working a quiet room, wear sound dampening headphones
- Visual support – Ex. Prepare the student when someone or something is coming into their visual field, close blinds on sunny days
- Tactile support – Ex. Towels ready to wipe clean, offer tools, gloves for unwanted textures
- Vestibular (movement) Ex. Linear swinging, rolling
- Proprioception support – Ex. Push heavy object when moving between rooms, bounce on a therapy ball or ball chair.
- Oral-Respiratory Support – Ex. Blow bubbles, eat sour or crunchy foods
- Visual Spatial support – Ex. Make student space organized and predictable, define a large space by providing smaller areas for student to play and work in within large space.
- Language support – Ex. Keep language to a minimum using more affect and gestures, use real pictures to support language comprehension
- Motor Planning/Problem Solving – Ex. Make all actions engaging and meaningful, prepare for novel activities through use of pictures and video.
- Social -Emotional – Ex. Provide transitional objects, express simple statements reflecting feelings or needs of student
- Eating/Food – Ex. Allow enough time, prepare food items ahead of time
- Toileting – Ex. Use visuals of bathroom, all time to transition to bathroom
– Least restrictive interventions (see Regulatory Interventions Hierarchy) to support regulation and co-
regulation in order to maintain safety during instances of dysregulation
– Interventions and strategies to reduce the need for more restrictive intervention techniques (if
– Data collection to monitor success of intervention plan and sensory supports
– Data collection to monitor the need for more restrictive intervention techniques (if applicable)
All individuals will be given the opportunity to participate in the development of his or her IRSP. Individuals can request changes to his or her plan by notifying any staff member.
Individual Regulatory Support Plan development for any individual will utilize the approach that best allows the student to self- regulate and regain a well-regulated state as established in the Regulatory Interventions Hierarchy and as determined by the sensory profile and regulatory assessment.
Regulatory Interventions Hierarchy:
- Co-Regulatory Interventions that are least restrictive:
- Procedures for increasing co-regulatory capacities:
- Emotional Support Strategies: The identification of and capacity to empathically join the emotional state of the student during moments of negative affect (frustration, anger, embarrassment, rage, sadness, jealousy) while using language that is developmentally appropriate to the student’s linguistic level. Staff will create a safe and trusting emotional tone in the context of any dysregulation to support the student’s capacity to express his/her emotions freely and without judgment. Capacity to express emotions can be nonverbal or verbal. Any nonverbal attempt to express an emotional state will be interpreted and validated by staff. A warm and positive environment creates opportunities for thinking, learning and social interactions.
- Environmental and Sensory Supports: With the support of the Occupational therapist, Behavior DIR ® Specialist and Behavior DIR ® Expert Clinician as well as the student’s individual sensory profile, specific environmental modifications will be made to support the student to maintain a well-regulated state. This may include reduction of visual information, movement near or around student, tactile information, auditory information, and/or increased active or passive movement to support regulatory capacities.
- Contingent Communication:
- a) Student’s emotional state is identified and responded to immediately by staff;
- b) Reasons for student’s dysregulation are identified and responded to immediately by staff.
- c) Staff provides matched affect or counterbalance affect state to support co-regulatory
- d) Student’s capacity to regulate is met with positive support and review by staff.
- Providing support for student’s comprehension of language or the situation/context:
- a) Staff will be aware of student’s comprehension capacities when supporting regulatory
capacities. Reduction of language or language that is developmentally appropriate will be
- b) Use of visual supports/photos/gestures/facial expressions to aid in the student’s ability to
understand the overall situation or context as well as to give ideas and options about
regulatory alternatives will be provided for the student.
- c) Staff will monitor rate of speech, pacing of interaction and vocal intensity to support
student’s regulatory capacities.
- Supporting new self-regulatory capacities:
- a) Staff will initially help student find sensory, language, affect/emotional supports that lead to
co-regulated states (Staff may choose the option that they know has helped the student in
the past or introduce a sensory support to help the student).
- b) Staff will provide student with a range of choices that have supported their regulatory
capacities in past interactions. Student will be able to choose from these options given their
own internal understanding about what supports their regulation.
- c) Staff will comment on the student’s growing dysregulation and support their ability to think
of a regulatory strategy that has worked in past interactions.
- d) Student will experience dysregulation and spontaneously seek out or ask for strategies and
supports that have successfully worked in past interactions.
- Procedures for decreasing physical acts towards self or another (hitting, biting, throwing, etc.):
Soaring Eagle Academy is committed to understanding the reasons why a student engages in physical acts towards self or another. As stated in above sections, understanding the student’s unique profile is essential to understanding why these acts occur and how to support the student. Challenges in the student’s auditory sensitivity, visual spatial system, sensory processing capacities, motor planning and praxis capacities, comprehension of language capacities and expressive language capacities all contribute to physical acts towards another or towards oneself. Therefore, procedures for decreasing these acts will be directly tied to understanding the unique profile and applying strategies that support the deficiency or challenge within that capacity. This information will be part of the student’s Safety Plan when development of such plan is indicated.
- Providing support for student’s unique individual sensory profile:
- a) If student is hitting, in addition to above strategies under part (A), staff will determine if there are any underlying physical reasons or sensory needs when hitting occurs. If student’s motor planning capacities are compromised, hitting may be the easiest motor plan when they are in distress. Supporting motor planning capacities to develop will be a strategy when hitting is occurring. If student needs more proprioceptive or tactile input, hitting may serve as a way to obtain that input. Staff with support of an occupational therapist will explore providing other ways to achieve this input.
- b) If student is biting, in addition to above strategies under part (A), determine if there are any underlying physical reasons or sensory needs when biting occurs. If student needs more proprioceptive or tactile input, biting may serve as a way to obtain that input. Staff with support of an occupational therapist will explore providing other ways to achieve this input.
- c) If student is throwing, in addition to above strategies under part (A), staff will determine if there are any underlying physical reasons or sensory needs when throwing occurs. If student’s motor planning capacities are compromised, throwing may be an easy motor plan when they are in distress. Treating throwing as intentional, providing destinations for throwing and supporting intentional motor planning of this act will be strategies when throwing occurs.
- Gentle physical guiding of student to safe place (ex. Sensory room) utilizing a visual of the
room and their transitional items. Safe areas for students are the sensory room or therapy rooms located within each classroom system. Designated safe areas are mapped out along all transportation routes and offsite locations. Egress is not restricted while a student is in the sensory room. At least one staff member remains in the room with the student unless requested by the student to leave the room.
- Boundary and Limit Setting: Staff will support the student to feel safe in their environment.
When students are ready developmentally for boundaries and limit setting, staff will place these boundaries and limits for safety, physical acts towards others or themselves by supporting the student’s comprehension through visuals (written and/or pictures) and verbally and nonverbally expressing/indicating that this is not acceptable. Verbal limit setting will take the form of staff members indicating to the student that they will not allow him/her to hurt another or themselves. Students will be supported in understanding what they can do through visuals of activities and ideas. Limit setting will typically be provided by the student’s team (Classroom Teachers, Behavior DIR® Specialist, Occupational Therapist, Code Blue Responder and Mental Health worker) versus 1:1 Teacher Assistant/Teacher Assistant.
- Use of Emergency Alert Codes: When appropriate staff are required to wear a walkie talkie.
All staff are trained to call codes for regulation support. 1:1 Teacher Assistant/Teacher
Assistants step aside during the code allowing the Crisis Team to intervene with
strategies to de-escalate and support bringing the student back
to a regulated state. The codes, their meaning, the responders and the call is
detailed as follows:
Code Yellow– Meaning: staff requesting support pre-emptively due to student’s increased anxiety, loss of engagement, loss of idea, struggling to stay on schedule.
Responders: Classroom Teachers, Behavior DIR® Specialist, 1:1 Teacher Assistant/Teacher Assistant
Call: Code Yellow (teacher name) (place in school)
Example- Code Yellow Lindsey Sensory Gym
Code Red – Meaning: Staff requesting support in a situation that is currently involving personal injury to staff or students including hitting/hurting self or
others, throwing objects, disrupting other students, destroying property.
Responders: Code Blue Responder trained in SEA clinical model of DIR Floortime/Developmental Language Model and SEA’s nonviolent crisis intervention methods supporting student dysregulation/behaviors and Mandt), Behavior DIR® Specialist, Classroom Teachers
Call: Code Red (teacher name) (place in school)
Example- Code Red Brenna Tech Center
Code Red Spill – Meaning: Staff requesting support in a situation that is involving bodily
Fluid or excessive liquid that creates an environmental hazard.
Call: Code Red Spill (place in school)
Example- Code Red Spill High School Classroom
Code Blue– Meaning: Code Blue Responder requesting support to assist with a situation that involves continued injury or fleeing from building. Code Blue Responder assist and walk/accompany student from a situation that is currently involving personal injury to staff or students including hitting/hurting self or others, throwing objects, fleeing building, disrupting other students, destroying property.
Responders: Code Blue Response Team
Call: Code Blue (teacher name) (place in school)
Example- Code Blue Brenna Tech Center
Code Green – Meaning: Code Blue Response team member is calling for additional crisis team to assist and walk/accompany student from a situation that is currently involving personal injury to staff or students including
hitting/hurting self or others, throwing objects, fleeing building,
disrupting other students, destroying property that requires additional
Responders: Crisis Team
Call: Code Green (teacher name) (place in school)
Example- Code Green Danielle Classroom
Code Purple – Meaning: Nurse is being called for an emergent medical concerns (i.e.
allergic reaction, seizure).
Responders: Nurse, Principal, Classroom Teacher, Behavior DIR Expert Clinician and team members support
Call: Code Purple (teacher name) (place in school)
Example- Code Purple Rhiannon Classroom
Behavior DIR® Expert Clinicians are called when the student continues to have Code Blues, a Code Green is initiated and the Individual Regulatory Support Plan and Safety Plan are not supporting the student to reach a calm and regulated state. The Principal and the Code Blue Responder Supervisor/Mandt Trainer are contacted for any student or staff injury or property damage. Reasonable attempts are made for Parents to be contacted on the same day of the incident. The parents receive the ISBE Physical Restraint and Time Out Form within 1 business day of any incident involving physical restraint. Soaring Eagle Academy’s Dysregulation Form is sent to the school district and parents within 48 hours.
- More Restrictive Interventions:
Soaring Eagle Academy has adopted a relationship-based non-violent means of restrictive intervention called the Mandt System®. The Mandt System© is based on the philosophy that all people have the right to be treated with dignity and respect. Mandt believes that relationships should be based on principles in which people are allowed to participate in decisions about their lives. Mandt recognizes and considers people’s behavior, even negative behavior, as a form of communication. The foundation for the entire program is to build healthy relationships between staff and students we serve to ensure that people feel safe, their needs are met, and goals are achieved.
Soaring Eagle is a “no holds” school that uses assisting and supporting instead of restraint. More Restrictive Interventions are trained for preventative measure only when there is an imminent danger of serious physical harm to the student or another. It is the belief that when staff use de-escalation tools and focus on safety, there is no need to do a physical hold. Teacher assistants and teachers are trained in proactively assisting and supporting students.
The following intervention hierarchy is implemented when a student is a danger to themselves or others.
- Physical intervention Hierarchy:
- Gentle physical guiding of student to safe place (ex. Sensory room) utilizing a visual of the room and their transitional items. This is typically a momentary period of physical restriction with limited force by direct person-to-person contact or no physical contact at all, and this is completed without the aid of material or mechanical device, and often is in order to prevent a student from completing an act that would resolute in potential physical harm to the student, others, or property. Safe areas for students are the sensory room or therapy rooms located within each classroom system. Designated safe areas are mapped out along all transportation routes and offsite locations. Egress is not restricted while a student is in the sensory room.
- B. Environmental Intervention:
- If student is unable to be guided to a safe place (sensory room, floor time room, sensory gym) outside of the classroom environment within a relatively short period of time (5-10 minutes), staff will have other students move out of the classroom to a new location while supporting regulation of the student engaged in harm to self or others.
- Staff will make the current environment as safe as possible by moving furniture out of the student’s way and ensuring safety of all students within the environment.
- Two staff members will stay within the room and visual site and auditory contact of student at all times during dysregulation.
- C. Parental Intervention:
If the student is unable to regulate themselves within a reasonable period of time (45-60 minutes), and physical acts continue despite all interventions, the staff will contact the student’s parents to come and assist in supporting with this process. Together, parents and staff will determine if the student should leave school for the remainder of the day. If a student leaves school early, then district will be notified.
Criteria for Implementing More Restrictive Interventions:
Rationale for use of an emergency or more restrictive intervention must be that imminent physical danger and risk of injury is present, less restrictive interventions have failed, and use of an emergency intervention is necessary to protect for the safety of the student and everyone involved. The risks associated with allowing the physical acts to continue without a more restrictive intervention must be more than the risks associated with use of a more restrictive intervention.
Emergency or more restrictive interventions may be implemented only with the approval of the Mandt trained Code Blue Responder or Behavior DIR® Expert Clinician. The Licensed Speech Language Pathologist/Behavior DIR® Expert Clinician, Principal or administrative designee will review all Dysregulation Reports. An exception may occur when extenuating circumstances occur in an environment where immediate supervisory or administrative support is not available (i.e.: in a community setting or while in a vehicle) where immediate use of a more restrictive intervention is necessary to provide for safety. In such cases, the staff member with the most seniority and/or most knowledge of the student may implement an approved more restrictive intervention to maintain care, welfare, safety and security.
Implementation of more restrictive interventions will be designated for safety and in the best interest of the individual and shall never be used as punishment, for staff convenience, or as a substitute for proactive co-regulatory strategies and interventions.
Examples of physical acts which may require the use of more restrictive interventions include:
– Any physical act (biting, hitting, scratching, pinching, punching) that continues without responding to co-
regulatory efforts and least restrictive measures/attempts by staff.
– Any repetitive self-injurious behaviors which are resulting in injury.
– Fleeing from the building
-Aggression towards students/adults in the community
Emergency or restrictive intervention in a Community Setting or Vehicle:
At times, dysregulation resulting in physical acts to others or self may occur while in vehicles or on a community outing. In such cases, staff will intervene following Mandt Training Protocol (see steps below). If least restrictive interventions are unsuccessful to provide for the immediate safety of everyone involved, more restrictive intervention may be necessary.
It is very important that signs of dysregulation and anxiety are identified and addressed at the earliest level possible to avoid dysregulation that may lead to physical acting out.
In the event of any instance of dysregulation in the community, the following steps will be taken:
- As soon as signs of dysregulation or anxiety are noted, an available staff will phone Soaring Eagle
Academy to notify the Code Blue Responder Supervisor/Mandt Trainer and the Behavior DIR® Expert Clinician on duty of the situation. The Principal or Behavior DIR® Expert Clinician may choose to immediately send additional staff to assist in regulation and/or transportation.
- If physical acts meet the criteria under “physical acts which may require the use of more restrictive
interventions” staff will implement approved more restrictive interventions as a last resort to provide for the immediate safety of all individuals involved.
- After returning to Soaring Eagle Academy, the administrator on duty must be notified as soon as
possible of the use of more restrictive intervention in the community.
- Appropriate documentation of the incident through completion of a Dysregulation Report, and required State Board of Education form if applicable, must be filed for review by Licensed Speech Language Pathologist/Behavior DIR® Expert Clinician, and Principal or administrative designee and other appropriate staff.
More restrictive interventions may include:
- Side body hold/restraint
- Two-person side body hold/restraint
- One arm hold/restraint
- Two-person one arm hold/restraint
- Two-person moving one arm moving hold/restraint
Supplemental interventions may include:
- Restraint of a person of short stature
- Restraint of a person of short stature adapted
- Emergency lifting and carrying of a person of short stature
If a more restrictive intervention is required to be used by staff, reasonable attempts will be made to have parents contacted the day of the incident. The parents will also receive the ISBE Physical Restraint and Time Out Form within 1 business day of the incident. Report to the State Superintendent will occur per the regulations no later than two (2) school days from the date of the incident. Soaring Eagle Academy’s Dysregulation Form is also sent to the school district and parents within 48 hours.
A Dysregulation Report must be completed anytime there is a more restrictive intervention. Physical restraints are rarely required at Soaring Eagle Academy as a result of the methodology and lesser restrictive techniques utilized by the school. However, should a physical restraint be utilized in emergency circumstances, Soaring Eagle Academy adheres to 23 Illinois Administrative Code 401.140(a), 23 Illinois Administrative Code 1.285; 105 ILCS 5/14-8.05; and, 105 ILCS 5/10-20.33, as applicable, and all applicable regulations will be followed and a form prescribed by the Illinois State Board of Education will be completed and copy will be provided to parents/guardians within 1 business day and to the State Superintendent within 2 school days.
Restrictive Interventions may only be implemented by staff meeting criteria under “Staff Training” section (see below).
Other than the above-listed holds in which Soaring Eagle Staff is trained, physical restraint of a student, including supine and prone restraints, mechanical restraint of a student, time out or isolated time out are prohibited at Soaring Eagle Academy.
Meeting to Review Interventions:
- No later than 2 school days after each incident of physical restraint, the principal or another designated administrator will notify the student’s parent/guardian that they may request a meeting with appropriate school personnel to discuss the incident. This meeting will be held separate and apart from meetings held in accordance with the student’s IEP. If a parent/guardian requests a meeting, the meeting will be convened within 2 school days after the request, provided that extensions are permitted if agreed to by the parent/guardian. This meeting may at the parent/guardian’s request be convened via telephone or video conference. A summary of the meeting and any agreements or conclusions reached during the meeting will be documented in writing and placed in the student’s school record. A copy of the documents will be provided to the student’s parent/guardian. If a parent/guardian does not request a meeting within 10 school days after the school has provided the documents to the parent/guardian or if a parent/guardian chooses not to attend the requested meeting, that will also be documented in the student’s school record.
- When a student experiences instances physical restraint on any 3 days within a 30-day period, SEA personnel who initiated, monitored, and supervised the incidents shall initiate a review meeting of the effectiveness of the procedures used, review the student’s Individual Regulatory Support Plan, which functions as the student’s functional behavioral assessment, and prepare or update the Safety Plan, which functions as the behavioral intervention plan for the student, that provides either for continued use of these interventions or for the use of other specified interventions. The review meeting will also consider the student’s potential need for an alternative program. The parent/guardian will be invited to participate in this review meeting, which may be held as an IEP meeting, and SEA will provide ten days’ notice of the meeting’s date, time, and location.
Meals and Snacks:
Restrictive interventions may occur during times that were scheduled for meal or snack times. The student will always be offered their meal or snack when they are regulated. Meals and snacks are never withheld for any reason. Reasonable access to food, water, medication, and toileting facilities will be provided to students during restrictive interventions.
Use of Sensory Room/Sensory Gym:
Each Pod at Soaring Eagle Academy has rooms designated space called “sensory rooms” in addition to a sensory gym. These rooms are designed to meet the specific needs of each student based on their individual profiles. Sensory rooms can be used for calming purposes, de-escalation and to meet sensory needs through low lighting and sensory objects/tools. Sensory gyms are spaces students can use to meet their sensory/regulatory needs on sensory equipment or for gross motor movement. Egress is not restricted.
Prior to implementing a more restrictive intervention, staff must successfully complete an additional 8 hour of Mandt Training in person as dictated by the Mandt System led by the Mandt Trainer. In total, staff who are involved in the supervision or implementation of any crisis behavioral management technique described in this policy, receive at minimum 10 hours of training annually in areas that include: crisis de-escalation; restorative practices; identifying signs of distress during restraint and time out; trauma-informed practices; and behavioral management policies.
The Mandt System® program presents an education and training system of gradual and graded alternatives for de-escalating and supporting people, using a combination of interpersonal communication skills and physical interaction techniques designed to reduce injury to all the participants in an encounter (http://www.mandtsystem.com/solutions/direct-care-pro/the-mandt-system-training-foundation). Staff is instructed on the hierarchy of least to more restrictive interventions and is instructed that certain restraints and time outs and isolated time outs are prohibited and egress cannot be restricted. Authority of individual staff members in the implementation of more restrictive intervention techniques may be rescinded at any time by the Licensed Speech Language Pathologist/Behavior DIR® Expert Clinician, Principal or an administrative designee. Staff is required to participate in regulatory in-services on an annual basis.
Soaring Eagle has 2 on-site Mandt System® certified trainers who train all staff annually in the use of this intervention. While Soaring Eagle Academy maintains a hands-off environment, it is essential that all staff members are trained in the Relational Chapters of the Mandt System and the Crisis Team is trained in an appropriate manner should a student become a safety risk to himself or others. All staff participate in an initial training consisting of both an online e-learning training (self-paced 2-3 hours) including a test battery, followed by a 1-hour training by the Mandt instructor with an annual online eLearning or in person yearly re-certification and a yearly Soaring Eagle Academy Training on the Policy for Non-Violent Crisis Intervention and Individual Regulatory Support Plan, Isolated and Time Out and Restraint and Student Discipline. Training on physical restraint techniques occur in person. At that time, the staff member is certified in the Relational Chapters of Mandt with an annual online eLearning or in person re-certification. Certified staff that potentially would physically restrain when circumstances require per this policy, specifically if there is an imminent danger of serious physical harm to the student or others, receive yearly, in person physical management training on safe holds.
Additionally, a minimum of monthly preventative safety trainings and review of specific student safety plans are completed in each classroom system. Staff are certificated in the Mandt Relational Chapters after passing their test battery. The Crisis Team is led by a Mandt Certified Trainer with support from a Licensed Speech Language Pathologist/Behavior DIR® Expert Clinician or other designee and made up of 10 to 14 staff including classroom specific Code Blue Responders, Behavior DIR® Specialists and some 1:1 Teacher Assistants specifically trained for More Restrictive Interventions. The Mandt trainer completes a monthly review of these More Restrictive Interventions as dictated by the Mandt system.
Individualized Regulatory Support In-services:
The Mandt System® program presents an education and training system of gradual and graded alternatives for de-escalating and supporting people, using a combination of interpersonal communication skills and physical interaction techniques designed to reduce injury to all the participants in an encounter (http://www.mandtsystem.com/solutions/direct-care-pro/the-mandt-system-training-foundation). Soaring Eagle has 2 on-site Mandt System® certified trainers who train all staff annually in the use of this intervention. While Soaring Eagle Academy maintains a hands-off environment, it is essential that staff members are trained in an appropriate manner should a student present an imminent danger of serious physical harm and a safety risk to himself or others. All staff participate in an initial training consisting of both an online e-learning training (self-paced 2-3 hours) including a test battery, followed by a 1-hour training by the Mandt instructor. At that time, the staff member is certified in the Relational Chapters of Mandt with an annual online elearning or in person yearly re-certification. Certified staff that potentially would physically restrain, in the case of harm to self or others, receive yearly, in person physical management training on safe holds. Additionally, monthly preventative safety trainings and review of specific student safety plans are completed in each classroom system. The Crisis Team is led by a Mandt Certified Trainer with support from a Licensed Speech Language Pathologist/Behavior DIR® Expert Clinician and made up of 10 to 14 staff including classroom specific Code Blue Responders, Behavior DIR Specialist and some 1:1 Teacher Assistants/Teacher Assistants specifically trained for More Restrictive Interventions. The Mandt trainer completes a monthly review of these More Restrictive Interventions as dictated by the Mandt system. Staff members sign in and document their additional time for ongoing training above and beyond their training described above.
Staff is required to be trained on a student’s Individual Regulatory Support Plan (IRSP) and Safety Plan prior to working with him or her. All team members are required to attend Safety Plan team meetings for all students to which they are assigned. The team is then required to review the updated Safety Plan with the student’s 1:1 Teacher Assistant.
Documentation of emergency or restrictive interventions:
Documentation for any more restrictive intervention procedure shall be reliable and accurate. Dysregulation reports are utilized for documentation. Physical restraint of student (unless required in an emergency due to an imminent danger of serious physical harm to self/others and only through the above-stated holds in which staff is trained), mechanical restraint of student, time outs and isolated time out are prohibited at Soaring Eagle Academy.
Data collection through a Dysregulation report will include the following:
– Name of individuals involved (including students and staff)
-Description of the Incident and student behavior leading to intervention
– Regulatory Intervention(s) implemented
– intervention(s) implemented
– Time intervention(s) began and ended
– Context and/or circumstances preceding physical act
– Least restrictive procedures attempted prior to use of restrictive intervention
– Indicating if a more restrictive intervention was used
– Physical act which necessitated the use of emergency intervention
– student’s reaction to the intervention and behavior during the intervention
– Documentation of student or staff injuries or property damage
-Planned approach to dealing with similar behavior in the future, including de-escalation methods or
procedures to avoid the use of the intervention in the future.
Documentation of restrictive interventions is reviewed within 24 hours by the Principal or appropriate designee. The Licensed Speech Language Pathologist /Behavior DIR® Expert Clinician and Principal are responsible for the supervision of all restrictive interventions and shall regularly review data on physical acts as well as frequency of use of restrictive interventions.
Soaring Eagle Academy also utilizes the form prescribed by the Illinois State Board of Education to document as required by state law and regulations.
Individual Regulatory Support Plan (IRSP) and Safety Plan Monitoring:
All Individual Regulatory Support Plans (IRSP) and Safety Plans will be reviewed during the annual IEP and more frequently as needed. Safety plans will be reviewed and shared for those students with these plans. Safety plans may be discussed and reviewed at weekly team meetings and/or case presentations. Parents and district are provided a copy of the updated Safety plan when developed.
Internal and External Monitoring of Restrictive Interventions:
At least one administrative designee (this may be the classroom teacher, Code Blue Responder, Behavior DIR® Expert Clinician) is available on premises during regular school hours. Staff is encouraged to contact the administrative designee for consultation and support during a student’s dysregulation. The administrative designee will assist in providing ideas and strategies for regulation.
An administrative designee will review each individual episode of restrictive intervention with the staff assigned to work with the involved student. When appropriate, the student will also participate in the meeting.
Other Notifications and Procedures:
- When a student is sent home by Soaring Eagle Academy during a school day, the removal may be considered a suspension. After 10 suspensions in any given school year, a manifestation determination review (MDR) meeting may be convened by the IEP team, including the placing school district, to determine the appropriateness of continued placement at the school.
- State Complaint Process
Any parent or guardian, individual, organization, or advocate may file a signed, written complaint with the State Superintendent alleging that a local school district or other entity serving the student has violated Section 1.285 of the Illinois Administrative Code concerning the use of time outs, isolated time outs and physical restraints.
The complaint shall include all of the following:
- the facts on which the complaint is based;
- the signature and contact information for the complainant;
- if known, the names and addresses of the students involved and the name of the school of attendance;
- a description of the nature of the problem, including any facts relating to the problem; and
- a proposed resolution of the problem to the extent known.
The State Superintendent shall only consider a complaint if it alleges a violation occurring not more than one year prior to the date in which the complaint is received.
After receiving a complaint that meets these requirements, the State Superintendent shall:
- carry out an independent investigation, including, but not limited to, an on-site investigation, if deemed necessary by the State Superintendent;
- give the complainant the opportunity to submit additional information, either orally or in writing, about the allegations in the complaint; and
- require that the public entity that is the subject of the complaint submit a written response to the complaint. The public entity shall submit its response and all other documentation to the State Superintendent and the parent, individual, or organization filing the complaint no later than the date indicated in the written correspondence received under this subsection (k), except as prohibited under the Freedom of Information Act [5 ILCS 140].
The State Superintendent must issue a written decision to the complainant that addresses each allegation in the complaint and that contains all of the following:
- findings of fact and conclusion;
- the reasons for the State Board of Education’s final decision; and
- orders for any action, including technical assistance.
If the State Board receives information, from school data reporting or any other source, alleging or indicating that a school district or other entity serving a student has violated this Section, the State Board shall have the authority to commence an investigation and issue a written decision as to the allegations or indications. An individual, organization, or other entity providing such information to the State Board shall be able to do so confidentially.
This complaint procedure does not limit, diminish, or otherwise deny the federal and State rights and procedural safeguards afforded to students.
- SEA’s Annual Review of Physical Restraints: Annually, Soaring Eagle Academy will conduct an annual review of the use of physical restraints by the school, which at minimum will include the review of the number of incidents involving the use of these interventions; the location and duration of each incident; the identification of the staff members who were involved; any injuries or property damage that occurred; and the timeliness of parental or guardian notification and timelines for agency notification and administrative review. This annual review will be conducted by the SEA Principal and Mandt Trainer/Code Blue Responder Supervisor.
Employee Code of Professional Conduct Policy
This Employee Code of Professional Conduct Policy (“Professional Conduct Policy”) is made effective by Soaring Eagle Academy (“SEA”) as of July 1, 2022 and is in compliance with and pursuant to Section 22-85.5 of the Illinois School Code (also known as “Faith’s Law”), as applicable for Illinois nonpublic therapeutic day schools.
One of SEA’s top priorities is the health and safety of its students as well as its staff. The success of students in school relies on safe learning environments and healthy relationships with school personnel and SEA believes it is imperative for staff to maintain professional relationship with students at all times and to define staff-student boundaries to protect students from sexual misconduct by staff and staff from the appearance of impropriety. Pursuant to this Professional Conduct Policy, all SEA employees are expected to maintain high professional standards in their school relationships, to demonstrate integrity and honesty, to be considerate and cooperative, and to maintain professional and appropriate relationships with students, parents, staff members, and others.
SEA hereby incorporates the Illinois State Board of Education’s Code of Ethics for Illinois Educators into this Professional Conduct Policy, which is set out below.
Any employee who sexually harasses a student, willfully or negligently fails to report an instance of suspected child abuse or neglect as required by the Abused and Neglected Child Reporting Act (325 ILCS 5/1 et seq.), engages in grooming as defined in 720 ILCS 5/11-25, engages in grooming behaviors, violates boundaries for appropriate school employee-student conduct, engages in sexual misconduct as defined in 105 ILCS 5/22-85.5, and set out below, or otherwise violates an employee conduct standard, including those standards of the Code of Ethics for Illinois Educators will be subject to discipline up to and including dismissal.
SEA serves a unique, low incident population of students with disabilities and expects its staff to be mindful of and recognize, at all times, the age and developmental level of each individual student the employee serves at the school. SEA expects that its employees and agents will maintain a professional relationship with students and uphold appropriate boundaries at all times by complying with the following guidelines and standards at a minimum:
- Comply with the following Code of Ethics for Illinois Educators, adopted by the Illinois State Board of Education:
- Principle 1: Responsibility to Students. The Illinois educator is committed to creating, promoting, and implementing a learning environment that is accessible to each student, enables students to achieve the highest academic potential, and maximizes their ability to succeed in academic and employment settings as a responsible member of society. Illinois educators:
- Embody the Standards for the School Service Personnel Certificate (23 Ill. Adm. Code 23), the Illinois Professional Teaching Standards (23 Ill. Adm. Code 24), and Standards for Administrative Certification (23 Ill. Adm. Code 29), as applicable to the educator, in the learning environment;
- Respect the inherent dignity and worth of each student by assuring that the learning environment is characterized by respect and equal opportunity for each student, regardless of race, color, national origin, sex, sexual orientation, disability, religion, language or socioeconomic status;
- Maintain a professional relationship with students at all times;
- Provide a curriculum based on high expectations for each student that addresses individual differences through the design, implementation, and adaptation of effective instruction; and
- Foster in each student the development of attributes that will enhance skills and knowledge necessary to be a contributing member of society.
- Principle 2: Responsibility to Self. The Illinois Educator is committed to establishing high professional standards for their practice and striving to meet these standards through their performance. Illinois Educators:
- Assume responsibility and accountability for their performance and continually strive to demonstrate proficiency and currency in both content knowledge and professional practice;
- Develop and implement personal and professional goals with attention to professional standards through a process of self assessment and professional development;
- Represent their professional credentials and qualifications accurately; and
- Demonstrate a high level of professional judgment.
- Principle 3: Responsibility to Colleagues and the Profession. The Illinois Educator is committed to collaborating with school and district colleagues and other professionals in the interest of student learning. Illinois Educators:
- Collaborate with colleagues in the local school and district to meet local and state educational standards;
- Work together to create a respectful, professional and supportive school climate that allows all educators to maintain their individual professional integrity;
- Seek out and engage in activities that contribute to the ongoing development of the profession;
- Promote participation in educational decision making processes;
- Encourage promising candidates to enter the education profession; and
- Support the preparation, induction, mentoring and professional development of educators.
- Principle 4: Responsibility to Parents, Families and Communities. The Illinois Educator will collaborate, build trust, and respect confidentiality with parents, families, and communities to create effective instruction and learning environments for each student. Illinois Educators:
- Aspire to understand and respect the values and traditions of the diversity represented in the community and in their learning environments;
- Encourage and advocate for fair and equal educational opportunities for each student;
- Develop and maintain professional relationships with parents, families, and communities;
- Promote collaboration and support student learning through regular and meaningful communication with parents, families, and communities; and
- Cooperate with community agencies that provide resources and services to enhance the learning environment.
- Responsibility to the Illinois State Board of Education. Illinois educators are committed to compliance with the School Code [105 ILCS 5] and its implementing regulations, and to State and federal laws and regulations relevant to their profession. Illinois educators:
- Provide accurate communication to the Illinois State Board of Education concerning all educator licensure matters;
- Maintain appropriate educator licensure for employment; and
- Comply with State and federal laws and regulations.
- SEA employees are prohibited from engaging in grooming behaviors and sexual misconduct, which under this policy, and pursuant to Section 22-85.5, is defined as (a) any act, including, but not limited to, any verbal, nonverbal, written, or electronic communication or physical activity, (b) by an employee or agent of the school with direct contact with a student, (3) that is directed toward or with a student to establish a romantic or sexual relationship with the student. Such an act includes, but is not limited to, any of the following:
- A sexual or romantic invitation;
- Dating or soliciting a date;
- Engaging in sexualized or romantic dialogue;
- Making sexually suggestive comments that are directed toward or with a student;
- Self-disclosure or physical exposure of a sexual, romantic, or erotic nature; or
- A sexual, indecent, romantic, or erotic contact with the student.
- Employees are not permitted to transport students in the employee’s privately owned vehicles. All transportation of students to and from the school is pursuant to the student’s transportation plan (or IEP) and any changes need to be approved by the Principal and/or Executive Director and will be made in consultation with the Parent/Guardian.
- Employees are strictly prohibited from engaging in communication with students through personal platforms, e., personal e-mail addresses, social media, text message, web applications. Employees are prohibited in engaging in communication in any form on any subject matter that would be deemed unprofessional and inappropriate between an employee and student.
- Employees are not permitted to take or possess a photo or video of a student on their private devices. Student pictures for school sponsored activities or related media are permitted; however, staff members are not to utilize their personal devices for this purpose and any photography or videography for school-related matters is only permitted to occur upon approval of the Executive Director or Principal.
- Employees are not permitted to meet with a student or contact a student outside the employee’s professional role. Employees are expected to avoid crossing a line that results in an actual or perceived inappropriate relationship
- Employees of SEA are mandated reporters and required to comply with all reporting requirements of the Abused and Neglected Child Reporting Act (325 ILCS 5/). SEA employees are also required to report any sexual harassment or sexual abuse under this policy to the School Principal and/or Executive Director.
- Employees are required to complete training related to educator ethics, child abuse and mandated reporting, grooming behaviors, and boundary violations consistent with Section 22-85.5 of the Illinois School Code.
A violation of this Professional Conduct Policy may subject an employee to disciplinary action up to and including dismissal from employment. Failure to report a violation of this Professional Conduct Policy may subject an employee to disciplinary action up to and including dismissal from employment.
Anaphylaxis Response Policy
The purpose of this policy is to provide a coordinated and planned response in the event of an anaphylactic emergency at Soaring Eagle Academy (“SEA”). This policy relates to the care and response to a person having an anaphylaxis reaction and addresses the use of epinephrine in school. All Parents/Guardians of students with identified life-threatening allergies and/or anaphylaxis should provide the school with a physician ordered plan for emergency response, which shall be updated annually. Allergy Emergency Action Plans may be requested from the school nurse. This anaphylaxis response policy is not intended to replace student-specific orders or parent-provided individual medications. This policy is intended to supplement the standing protocol in place for the use of undesignated stock epinephrine that is maintained by SEA with the standing orders provided by the DuPage County Health Department, which are also renewed annually. The School Nurse(s) on site and the Principal, or her designee, will have access to the secured medicine cabinet located in the Health Office where the stock and prescribed epinephrine will be stored. This policy applies to all school-sponsored activities (including field trips and other events). Transportation to/from SEA is provided by a student’s placing school district, as such, the school district’s policy will apply to any district-provided transportation.
Anaphylaxis is a severe systemic allergic reaction from exposure to allergens that is rapid in onset and can cause death. Common allergens include animal dander, fish, latex, milk, shellfish, tree nuts, eggs, insect venom, medications, peanuts, soy, and wheat. A severe allergic reaction usually occurs quickly; death has been reported to occur within minutes. An anaphylactic reaction can occur up to one to two hours after exposure to the allergen. Epinephrine (Adrenaline) is a naturally occurring hormone so its side effects, such as anxiety and palpitations, are not harmful for the average, healthy individual. Trained personnel will be instructed to always administer the medication immediately. Antihistamines and asthma medication cannot reverse the symptoms of anaphylaxis.
Since peanut allergies have become more prevalent over the last several decades and peanut allergies are one of the most common food allergies causing life-threatening responses (ACAAI, 2017), Soaring Eagle Academy will become a “peanut-free, peanut-safe school” (tree nuts will not be prohibited, but there will be a “tree-nut free” table available).
The term “peanut-free” or “peanut safe” is intended to mean that SEA will make the school environment as safe as possible from the peanut allergen. The phrase should not be interpreted to mean a complete allergen-free environment totally safe from all food allergens. Parents/guardians understand that there is no fail-safe way to prevent an allergen from inadvertently entering a school facility. The purpose of this policy is to properly plan any for any life-threatening allergy events and/or an emergency anaphylaxis that may occur if there is exposure to allergens in the school environment.
Beginning with the 2022-2023 school year, safety measures instituted will include:
- A clearly labeled, designated table in the cafetorium will be peanut and nut free and limited to only students diagnosed with peanut/nut allergies.
- All tables will be wiped down following meals with the Decon 30 spray disinfectant which is not rinsed but left to air dry.
- As possible and tolerated, all students will wash their hands prior to and following eating.
- Students will be monitored to prevent sharing of foods amongst students.
- Parents will be notified of classroom food guidelines by the nurse and additionally by the teacher as needed.
- SEA staff will be trained in allergy awareness and anaphylaxis recognition by nursing on Institute Day and twice annually within the individual pods.
- SEA Principal/ Executive Director will share this policy with our school community including staff, families on an annual basis or sooner if changes are made during the school year.
Nursing will maintain individualized Emergency Health Action Plans for all students with identified life-threatening allergies. Parents of these students will provide Soaring Eagle Academy with written instructions from the student’s health care provider for handling anaphylaxis and all necessary medications for implementing the student-specific order on an annual basis. Undesignated epinephrine will be stocked and secured in the Health Office and used according to standing orders from the DuPage County Health Department for any previously unidentified anaphylaxis.
Anaphylactic reactions typically result in multiple symptoms, but reactions may vary. A single symptom may indicate anaphylaxis. Students with allergies that may lead to anaphylactic reactions sometimes have an accompanying diagnosis of asthma that could compound the reaction.
The following is a non-exhaustive list of possible symptoms of anaphylaxis:
- Shortness of breath or tightness of chest; difficulty in or absence of breathing.
- Sneezing, wheezing, or coughing.
- Difficulty swallowing.
- Swelling of lips, eyes, face, tongue, throat, or elsewhere.
- Low blood pressure, dizziness, and/or fainting.
- Heartbeat complaints — rapid or decreased.
- Blueness around lips, inside lips, eyelids.
- Sweating and anxiety. (Watch for signs and behaviors that someone may be experiencing an allergic reaction.)
- Itching, with or without hives; raised red rash in any area of the body. available).
- Skin flushing or color becomes pale.
- Sense of impending disaster or approaching death.
- Loss of bowel or bladder control.
- Nausea, abdominal pain, vomiting, and diarrhea.
- Burning sensation, especially face or chest. (Common symptoms of anaphylaxis may be wheezing; coughing; complaining of itchy throat; swelling of lips, face, tongue, or throat; blue tongue/lips; flushing of skin or paleness; hoarseness.)
- Loss of consciousness.
Epinephrine should be administered promptly at the first sign of anaphylaxis. It is safer to administer epinephrine than to delay treatment for anaphylaxis.
Every staff member will be trained to know the signs and symptoms of anaphylaxis and know how to initiate the emergency protocol. Comprehensive first aid training will be provided by the nurses to all SEA staff during the August Institute Day, and individualized trainings for staff will be completed in the Fall and Spring for each Pod based on the needs of the students in that Pod. All new employees will watch the comprehensive Institute Day training PowerPoint, then meet with the nurse for individualized training as part of their orientation process.
Transportation to and from school is provided by the students’ home districts, so training for bus drivers or others on the bus or district-provided transportation will be covered by that district or private transportation company’s emergency protocols. Three employees, at minimum, the 2 nurses, the principal and one additional staff member shall be trained and responsible for administering epinephrine by auto-injector. Additionally, teachers and team members accompanying students off site for approved field trips, will secure all prescribed epinephrine from nursing, will maintain that epinephrine while off site and will be trained by nursing for potential administration. Following the field trip, the team will be responsible for returning the unused epinephrine to the health office. Any off-site emergency response by the team administering epinephrine will be managed by responding EMS. Only trained personnel, trained in accordance with the IL School Code (105 ILCS 5/22-30), will administer an epinephrine auto-injector.
Responding to an Anaphylaxis Emergency:
Student-specific orders that are on file should be followed for students with known life-threatening allergies and/or anaphylaxis. Know when to act. Follow school procedures and the individual’s Emergency Action Plan to respond to suspected anaphylactic reaction for a student with a known allergy.
If there is a suspected case of anaphylaxis, instruct someone to call 911 immediately.
The Soaring Eagle Employee recognizing an anaphylactic emergency will use his/her walkie-talkie to initiate SEA’s Medical Emergency Response via the “Code Purple” call on channel 18.1 identifying
- the location
- the individual affected
- the type of emergency so there will not be a delay in getting the emergency medication to the scene and/or following the individual student’s Emergency Action Plan, if one exists.
Then he/she will stay with the individual affected until other SEA responders or emergency responders arrive. All personnel designated to respond to the emergency will fulfill their designated roles. Parents/emergency contacts will be called.
Upon the activation of the Medical Emergency Response and/or the emergency procedures for SEA’s use of the Undesignated Epinephrine Standing Protocol, the Nurse or authorized/trained individual will:
- Administer epinephrine as prescribed, or administer undesignated epinephrine according to estimated body weight (0.3 mg for greater than 60 lbs., 0.15 mg for less than 60 lbs.) and note the time.
- Act quickly. It is safer to give epinephrine than to delay treatment.
- Stay with the individual until EMS arrives.
- Monitor airway/breathing until EMS arrives.
- Reassure and attempt to calm a person, as needed.
- If symptoms continue and EMS is not on scene, administer a second dose in 3-5 minutes if the presenting symptoms are not substantially relieved or if they recur and note the time;
- Document time/amount given and the injection site used for each administration.
- Keep used, labeled auto-injector(s) for EMS personnel.
- Administer CPR, if needed.
All individuals receiving epinephrine for a suspected anaphylactic reaction will be transported to the Emergency Room by EMS with the used auto-injector(s) and documentation of the individual’s name, and date and times of the administration of the auto injector.
Even if symptoms subside, 911 must still respond and the individual must be evaluated in the emergency department or by their personal allergy health care provider. A delayed or secondary reaction may occur. Therefore, the individual will not be allowed to remain at school or return back to school on that same day that the epinephrine is administered
- Reporting: For any use of stock epinephrine, the nurse will complete a written report detailing the name of the student, all of the nurse’s observations, physical assessments, interventions with outcomes, the number and dosage of epinephrine administrations, the anatomical injection sites and times for each administration. The completed written report shall be signed by the nurse and submitted within 48 hours to the DCHD physician signing the current standing order and the student or employee’s primary care physician, if known. Additionally, a form 34-20, the Undesignated Epinephrine Report form, available at the IL State Board of Education website, must be completed and emailed to firstname.lastname@example.org within 3 school days of its use.
- Replenishing stock: The DuPage County Health Department, upon notification, will replace any used or expired undesignated stock epinephrine. An inventory log will be kept by the school nurses indicating the date of receipt of an undesignated epinephrine auto-injector and the date of administration or disposal of the auto-injector as required by the DCHD standing order. A new prescription shall be obtained to replace an expired auto-injector. Nurses will check expiration dates of all held epinephrine auto-injectors monthly and contact parents who are responsible for replacement of expired or used auto-injectors that have been prescribed for individual students.
Source Cited: “Anaphylaxis Response Policy for Illinois Schools”. Illinois State Board of Education (February 2022).
Policy Revised: 08/2022
Peanut Safe School Policy
Beginning with the 2022-2023 school year, Soaring Eagle Academy (SEA) will institute a peanut-safe policy. “Peanut-free” or “peanut-safe” is not to be interpreted to mean a complete allergen-free environment totally safe from peanuts, tree nuts or all food allergens. Families and students should understand that there is no fail-safe way to prevent an allergen from inadvertently entering our school facility. However, SEA is implementing this guideline to make the school environment as safe as possible from the peanut allergen, specifically. Tree nuts will not be prohibited, but there will be a “tree-nut free” table available. Please also note, SEA has protocols in place to address any life-threatening allergy events and/or an emergency anaphylaxis that may occur if there is exposure to allergens in the school environment (please refer to the school’s Anaphylaxis Response Policy).
As part of SEA’s efforts to maintain a peanut-safe environment, the following measures will be upheld:
- A clearly labeled, designated table in the cafetorium will be “peanut and nut free” and limited to only students diagnosed with peanut/nut allergies.
- Foods served at school will not contain peanuts.
- Classrooms will not be permitted to have any foods or snacks brought in with peanuts.
- Parents/guardians are asked not to send their students to school with any food items with peanuts.
Created: August 2022